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Research Alcohol

Determine that the purchase will further the mission of the University. If the Alcohol is to be used for research purposes (absolute Alcohol) contact Purchasing Services (624-2828).

Serving Alcohol at a University Sponsored Event

Determine that the purchase will further the mission of the University. If alcohol is to be served at a University sponsored event, be sure that it can be paid for from the source of funds to be used. (See the Expense Allowability Chart.)

• The cost of alcohol cannot be part of a ticket price for a University sponsored event.

• Events serving alcoholic beverages or having over 100 participants that are not University recognition or co-sponsored educational events must obtain special event insurance coverage. Contact the Office of Risk Management and Insurance (612-625-0062).

• If you are planning to order food through University Catering, they will assist you in securing Risk Management approval and special events insurance coverage, if applicable.

Getting Approval to Serve Alcohol

Pursuant to the Regents policy on Alcoholic Beverages on Campus, alcohol cannot be served on campus without approval from the Office of Risk Management and Insurance. Alcohol served off-campus or at the Campus Club does not require prior approval.

At least 15 days prior to the event, submit Form UM 23, Application to Serve Alcohol at an On-Campus Event to the Office of Risk Management and Insurance. This form includes the Acknowledgement of Laws and University Standards Related to Serving Alcohol and supporting Instructions.

Paying for Alcohol at a University Event

The payment of alcohol expenses should be correctly coded to comply with federal A-21 requirements as explained in procedure 3.16.2.1, Documenting Hospitality and Special Expenses.

"Unallowable" expenditures include (applicable object code in parenthesis):

• Advertising to promote University products and /or services (7510-05)
• Alcoholic beverages (7510-10)
• Entertainment (7510-15)
• Settlements (7510-50)