The University of Minnesota shall protect the rights of students with respect to their education records. As provided in the attached procedures, each campus must: (1) provide students with an annual notice of their rights, (2) regulate access to education records in accordance with law and policy, (3) maintain records as required by law and policy, and (4) provide students with the right to request amendment to their education records and the right to a hearing concerning their education records. University employees are obligated to carefully protect student education records and shall be held accountable for safeguarding them.
Violation of the Board's policy and these procedures may result in disciplinary action, including possible termination of employment, and applicable civil and criminal sanctions.
This policy implements the Board of Regents Policy: Student Education Records, and establishes procedures to ensure compliance with state and federal law governing student education records.
- Directory Information
- Means student's name, address, etc. See Regents Policy: Student education records
- Student Applicant
- A person who has applied for admission to a University college. It includes students who are enrolled in a University college and are applying for admission to another University college. See Board of Regents Policy: Student education records
- University Official
- University officials are those members of the University whose designated responsibilities reasonably require access to student records for educational, administrative, or research functions and may include faculty, administration, clerical and professional employees, and other persons who manage student record information. See Board of Regents Policy: Student education records
- Student Education Records
- Any Record that contains personally identifiable etc. See Board of Regents Policy: Student education records
- Legitimate Education Interest
- An interest in student records for the purpose of etc. See Board of Regents Policy: Student education records
- Custodian of Education Records
- Bring the Board of Regents policy on Student Education Records and other pertinent federal and state laws to the attention of all people who have access to student records. Respond to requests by student to amend an educational record.
- Vice Provost & Chancellors
- Appoint the custodians of student education records.
- Departments with Academic Records
- Adopt these administrative procedures or prepare its own departmental procedures that are set forth in the Regents and this policy.
- Hearing Officers
- Registered Student
- Complete a request to prevent disclosure to prohibit the disclosure of directory information during the term of enrollment.
- Office of the Registrar
- Publish an annual public notice designating directory information and informing students of their option to prohibit release of directory information.
- University Officials
- Respond to inquiries about students without their consent if the requested information is a matte of public record or directory information.
There are no frequently asked questions for this policy.
Statutes:
- Minnesota Government Data Practices Act, Minn. Stat. § 13.01-.99.
- Family Educational Rights and Privacy Act, 20 U.S.C.A. § 1232g, and implementing regulations, 34 C.F.R. Part 99.
Related Policies:
- Effective:
- June 2005
-
To obtain a copy of a historical policy,
e-mail the U Policy Librarian at policy@umn.edu or call 612-624-4372.
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