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APPENDIX
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APPENDIX
Home : Administration & Operations : Health and Safety

Pay Provisions During Emergency Closings

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Non-V Class Civil Service and Non-Exempt Represented Bargaining Unit Employees

  1. Employees whose work schedule begins during an official closing will not be required to report to work unless there are at least four hours remaining on their shift when the closing officially ends. If their work schedule begins during an official closing, they will be paid for their scheduled hours.
  2. Employees who are at work when an official closing is declared will be sent home and paid for the balance of their scheduled hours.
  3. Employees on approved vacation, personal holiday, sick leave, or leave of absence without pay when an official closing is declared will be charged for vacation, personal holiday, sick leave, or leave without pay as previously arranged.
  4. Employees required to work during an emergency closing that falls within their normal work week will be awarded equivalent time off at regular pay for hours worked during the official closing. Time off granted under this policy must be authorized and approved by the supervisor and must be taken at a time convenient to the department. If an employee works additional hours, the hours may be subject to overtime provisions in the Civil Service Rulebook or the appropriate collective bargaining agreement.
  5. If required to work, employees on Temporary, Casual appointments will be paid for hours worked only.

Academic Employees and V-Class Civil Service

Faculty, administrative and professional staff, and graduate assistants (excluding those employed through Work-Study) will be paid their normal salaries during an official emergency closing, but they will be expected to make arrangements to handle those responsibilities not carried out because of the emergency closing.

Student Employees Not Employed through the Work-Study Program

"Critical" Student Employees

Student employees who have been designated as "critical employees" and are required to work during an official emergency closing that falls within their normal work schedule will be paid at regular pay for hours worked during the official closing. If a student employee works additional hours, the hours may be subject to overtime provisions as outlined in the Administrative Policy: Student Employment.

"Critical" student employees will also be awarded equivalent time off at regular pay for hours worked during the official closing. Time off granted under this provision must be authorized and approved by the supervisor and must be taken at a time convenient to the department.

"Non-Critical" Student Employees

Non-critical student employees, who are scheduled to work during an official emergency closing, will be paid for their regularly scheduled hours.

All Non-Work-Study Student Employees

Student employees who received permission to change their normal working schedule because of illness, studies, or personal reasons, and whose absence for these reasons coincides with the hours of the closing, will not be paid for their regularly scheduled hours during the closing.

Student Employees Employed through the Work-Study Program

"Critical" Work-Study Student Employees

Work-study student employees who have been designated as "critical employees" and are required to work during an official emergency closing that falls within their normal work schedule must be paid in full from departmental funds. Work study funds are prohibited from use during an official closing. If a student employee works additional hours, the hours may be subject to overtime provisions as outlined in the Administrative Policy: Student Employment. If the emergency closing is for an extended period of time, students are encouraged to contact the Office of Student Finance regarding any implications to their financial aid as a result of payment with non-work-study funds.

"Critical" work-study student employees will also be awarded equivalent time off at regular pay for hours worked during the official closing. Time off granted under this provision must be authorized and approved by the supervisor and must be taken at a time convenient to the department.

"Non-Critical" Work-Study Student Employees

Non-critical work-study student employees, who are scheduled to work during an official emergency closing, may not be paid with work-study funds for their regularly scheduled hours. Federal regulations prohibit payment of work-study funds during an emergency closing and also for any hours not actually worked. Departments are asked to reschedule Work-Study students for the hours they would have worked during an emergency closing.

Further Information

Questions about personnel or compensation issues related to potential or actual closings should be directed to your local campus, college, or administrative unit HR administrator, or as needed, to the Office of Human Resources specialist or consultant. Regarding questions dealing with student employees, contact Student Employment within the Office of Human Resources.

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Last modified on March 28, 2011