University of Minnesota
University Relations
University of Minnesota
University of Minnesota
University of Minnesota
University M logo on blue background
Home : Administration & Operations : Miscellaneous

Destruction of University Records

Printed on: . Please go to for the most current version of the Policy or related document.

Check Eligibility

Consult the University-wide Record Retention Schedule or individual unit retention schedules to see if the information is eligible for destruction.

Contact the University Archives when the records retention schedule signifies that the information should be transferred or offered to them.

If not necessary to retain or archive, determine the appropriate method for disposing of the record.

Decide on Type of Disposal

Determine if documents contain private or confidential information. See Appendix: Examples of Public, Private and Confidential Information. The means of disposition depends on whether the information is public or private.

Destroy Information Appropriately

Purchasing has established University-wide contracts with shredding vendors.

Follow OIT Guidelines on Destroying Data for deletion of electronic data, including email.

Facilities Management will recycle both confidential and non-confidential materials according to the procedure outlined on their website.

Document Feedback

Did this document successfully answer your questions?

Additional comments: (2000 character limit)

Email Address: (so we can respond to your questions)

© 2015 Regents of the University of Minnesota. All rights reserved.
The University of Minnesota is an equal opportunity educator and employer.
Last modified on March 17, 2015